Corporate Information Management Must Be Part of a Healthy Business Strategy

-
Corporate Information Management Must Be Part of a Healthy Business Strategy



Very few people, including the management teams of a company itself, know the exact amount of data that circulates throughout a company's lifetime. It is very hard for a company to manage every single email that goes out within its servers, but every successful business should take steps to implement a solid corporate information management system.

There is something known as an enterprise search engine, which effectively structures and manages documents around specific search terms. These types of search engines are quite simple to implement and don't require a lot of maintenance or supervision. However, they have their faults; most engines are limited to find all documents that contain a certain term rather than a document that may be needed by a specific client. This leads to an employee having to sift through each and every document to find the exact one that is needed. However, this doesn't mean that enterprise search engines can't be part of a good corporate information management structure. They simply must be managed properly.

By contrast, enterprise content management systems have much greater control over the type of data returned, which yields better, more accurate results - and many which can be pulled up within the blink of an eye. The downside is that they are much more expensive and require many licenses and policies to be purchased by the company, as well as individuals to be trained in the usage of the content system. If planned for properly in terms of a company's budget, this can be another facet of a solid corporate information management plan.

Of course, a company can choose simply to do nothing when it comes to data management, but this is a bad idea. If an employee accesses certain websites on a business' server, and those websites are illegal or manage questionable content, this can lead to huge lawsuits and legal problems for the company down the line. On the other hand, many personal documents and files that employees keep are so insignificant that they aren't worth the cost of managing, and so trying to manage them would be ineffective to planning your corporate information management structure.

The best way to determine what type of corporate information management your company needs is to determine what information is valuable to your business advancement, and what information is insignificant. By realizing this, smarter investments can be made in your company's data management. Becoming aware of the value each type of data has for your long term strategy is the best way to determine whether it is worth your time and money to manage.

Ultimately, having a corporate information management plan can only benefit your company, so there is no reason to to develop one. Information visibility and management is an important part of complying with the guidelines of the law, so you will be reducing the risk of legal trouble down the line, should an employee knowingly or unknowingly create data within your management system that harms the company in some way.

For more information and resources about six sigma training [http://www.sixsigmatrainingguide.com] courses, visit [http://www.sixsigmatrainingguide.com]

Article Source: http://EzineArticles.com/expert/John_Baxter/669091


Article Source: http://EzineArticles.com/4773517







_(By John Baxter).

Comments

Post a Comment

Popular posts from this blog

Information Technology In Day To Day Life

-
Information Technology In Day To Day Life By Kiran R Every day, people use computers in new ways. Computers are increasingly affordable; they continue to be more powerful as information-processing tools as well as easier to use. Computers in Business, One of the first and largest applications of computers is keeping and managing business and financial records. Most large companies keep the employment records of all their workers in large databases that are managed by computer programs. Similar programs and databases are used in such business functions as billing customers; tracking payments received and payments to be made; and tracking supplies needed and items produced, stored, shipped, and sold. In fact, practically all the information companies need to do business involves the use of computers and information technology. On a smaller scale, many businesses have replaced cash registers with point-of-sale (POS) terminals. These POS terminals not only print a sales receipt for the...
Read more

The Relationship Between Science, Technology, and Society

-
The Relationship Between Science, Technology, and Society Science and technology is the best thing society could ever ask for. Since the industrial revolution in the 18th century science has been in progress. Some sectors that have been boosted by science and technology are energy, physical sciences, information and communication. The society has greatly gained with the invention of technology. Infrastructure in the society has grown with the help of science and technology. Modes of transport like electronic railway lines were realized and these actually benefited the society by offering them a better means of transport. In the past, almost everything was analog but thanks to the science and technology we are now being digitalized by the day. The invention of the telephone and radio services has broadened human communication. Without society then there would be no science and technology and that is why the invention of certain tools and equipment have...
Read more

Information Management in Construction From a Lean Perspective

-
Information Management in Construction From a Lean Perspective Lean thinkers have referred to "ensuring that relevant customer requirements are available in all phases of production, and that they are not lost when progressively transformed into design solutions, production plans and products." Customer requirements are however only part of the information flow in design. Information Waste In Lean there are 7 classic wastes: Over-production Producing more than is needed right now Transportation Movement of product that does not add value Motion Movement of people that does not add value Waiting Idle time created when material, information, people, or equipment is not ready Processing Effort that creates no value from the customer's viewpoint Inventory More materials, parts, or products on hand than is needed right now Defects Work that contains errors, rework, mistak...
Read more